How to join an online lecture

The Heraldry Society is now delivering lectures on the internet using the very widely-used system called Zoom.

You will need to book a ticket on the website Eventbrite, where the details of the lecture are given. The Eventbrite webpage for the lecture will give the title, date and time.

For example, if you visit the page here:
you will find details of our next lecture. Click on ‘Register’ and on the next page click ‘Register’ again.

You will then be asked to provide your details for the ticket. You may find you have to enter these in more than one category.

Eventbrite will then add your name and details to the list of those attending. You should only book once per household.

A few hours before the lecture, you will be sent an email giving details of how to watch the online lecture. This will include a web link.

A few minutes before the time of the lecture, you should open this email and click on the link. If you can’t click on it, you might need to copy it and then paste the address into an internet browser such as Chrome.

You will then get a page that says “If you have Zoom Client installed, launch meeting. Otherwise, download and run Zoom.” This page will detect whether you have Zoom Meetings installed, and ask to launch it if so. Say ‘Open’. The lecture meeting will then be launched.

If you have not used Zoom before and do not have it installed, click ‘Download and run Zoom’. This will install Zoom on your computer (which takes a minute or two) and will then launch the lecture meeting. If you don’t want to install Zoom you can opt to use it in the internet browser.

When you get to the lecture meeting, please look to the bottom left of your screen, where icons for your microphone and camera will be found. Both of these need to be clicked, to turn them off. When they are off, a diagonal line (bend sinister) appears through them.

There may be a delay in admittance to the meeting if there are large numbers of attendees.

To ask a question or make a comment, please click on the ‘Chat’ button in the bottom centre of the screen during the lecture. The speaker probably won’t be able to respond until after the lecture.

Please note that while the Heraldry Society may record lectures for training and quality purposes, it does not put the lecture recording online for anyone else to view at a later date. The reasons for this are numerous and include:

  1. Intellectual property rights – The lecturers own their own intellectual property, many lecture on a commercial basis and the Society does not have a right to use their materials outside of the live lecture delivered by the lecturer. Images might be shown for which permission to record and make available has not been arranged.
  2. Data Privacy – Zoom and other virtual meeting tools will record the voice and video image of attendees. These are identifiable characteristics that are subject to the General Data Protection Regulation (GDPR) in the UK and in the European Union.
  3. Audience participation – Most of our attendees prefer to attend a live event where they can post questions and interact through the chat system with other participants – perhaps sharing their own perspective and experiences on the lecture topic.
  4. Polling – The Heraldry Society may use the polling facility in Zoom to gather anonymised data about our audience, such as their level of familiarity with the subject matter. This helps us improve our educational offer and better understand our audience.
  5. Gifts and competitions – From time to time the Heraldry Society may offer a gift to an audience member selected at random, or conduct a live competition.

These and other factors have led the Society’s Council to a firm decision that lectures will always be delivered live and will not be published in a recorded form.